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CICLing-2008

9th International Conference on Intelligent Text Processing and Computational Linguistics

Submission guidelines

All papers accepted for the oral presentation will be published in a proceedings volume edited by Springer-Verlag in its LNCS (Lecture Notes in Computer Science) series. Poster session papers will be published in an IEEE CS Press volume or in the journal Research in Computing Science (for each specific paper this will be known at the moment of acceptance notification).

Submissions are to be original research papers not published elsewhere and not submitted for review for another conference or journal.

Submissions are received electronically via a web submission system (please read the instructions below before entering the system).

Size

The papers should not exceed 12 pages. According to the instructions that we received from our publisher, we do not offer the modality of short papers.

A small additional fee will be charged for additional pages exceeding this limit. Please contact us if you exceed the limit by more than 2 pages. The additional fee is charged for the pages exceeding the page limit in either the version submitted for review or in the camera-ready version, whichever is greater. In particular, you must not shorten the camera-ready version in comparison with the version submitted for review unless the reviewers required this (contact us if you feel you should do shorten it; in any case such shortening would not reduce the fee).

Format

Please provide your paper as it should appear in the book, with the following exceptions: it should not contain page numbers, running heads, and copyright note, as well as the authors' names (see below).

Double blind review policy: the review procedure is double blind. Thus the papers submitted for review must not contain the authors' names, affiliations, or any information that may disclose the authors' identity (this information is to be restored in the camera-ready version upon acceptance). In particular, in the version submitted for review please avoid explicit auto-references, such as "in [1] we show" -- consider "in [1] it is shown". I.e., you may cite your own previous works provided that it is not deducible from the text that the cited work belongs to the authors. When citing your previous work, please keep the names:

Incorrect:      In [1] we have shown ...
1. <Hidden for review>, Syntactic Structures, The Hague, Mouton, 1957.
   

Correct:     

In [1] it was shown ...
1. Chomsky, N., Syntactic Structures, The Hague, Mouton, 1957.

Please strictly follow the format guidelines of Springer LNSC series (you can get the style files here). We cannot guarantee publication of any paper that does not follow these guidelines. Please do not hesitate to ask us any questions.

The following are frequent formatting problems:

1.     Microsoft Word users: Do not underline email addresses or URLs, and do not write them in blue font. See also below the notes on bugs in the Word template.

2.     All figures, tables, formulas, etc. must be within margins. We will not be able to include papers that do not meet this requirement.

3.     All pages must be free of page numbers and running heads.

4.     Please do not leave unused space on the pages. Try moving your figures if they cause unused space. Avoid if possible the last page being filled less than to 1/3.

5.     No section title should be the last line on the page. Avoid widow and orphan lines.

6.     All section titles must be First Letter Capitalized.

7.     Figure captions must be below the figure; table captions must be above the table (especially important for TeX users). Both figures and tables should be centered.

8.     Do not use colors in figures: they will not be visible in paper book. Especially in Excel drawings, a blue and a red line will look the same, and a yellow line will not be visible at all. In Excel drawings, eliminate the outer frame and make the background white (not grey), see below.

9.    For homogenous look of the book, please format the tables, whenever it does not cause difficulties in understanding the table, with only three thin horizontal lines:

Incorrect:   
               
   Collection   R   P   F       
  Reuters  0.6   0.8   0.7   
  CACM   0.7   0.7   0.7   
  BNC  0.8   0.6   0.7   
  Penn  0.9   0.5   0.8   
           
     
                          
                         
                         
                         
                         
                                                   
                         
 
                                                
                         
                         
                         
                         
                             
                         
           

Correct:   
               
   Collection   R   P   F       
  Reuters  0.6   0.8   0.7   
  CACM   0.7   0.7   0.7   
  BNC  0.8   0.6   0.7   
  Penn  0.9   0.5   0.8   
           
 
                                                
                         
                         
                         
                         
                             
                         
or
                                                
              ///          
    ||||       |||| \\\   :::      
  ::: |||| ///   ::: |||| ///   ::: ||||    
  ::: |||| \\\   ::: |||| \\\   ::: ||||    
    ::: |||| ///   ::: |||| ///   ::: |||| ///    
                         

9.     If the title of your paper does not fit in one line, please divide it into logical parts (with Shift-Enter in Word, or \\ in TeX):

Incorrect:

A Method of Calculation of Semantic Word
Distance

 

 

Correct:

A Method of Calculation
of Semantic Word Distance

Note for Microsoft Word users: the template file sv-lncs.dot currently provided by Springer has the following bugs that you must correct in the text of your paper (if they affect you) in order for it to be published:

1.      All centered paragraphs (title, author, address, email, equation, etc.) and some other special paragraphs (table and figure captions) incorrectly have 0.4cm first line indentation, set it to 0 (not indented). This can be done through the menu by changing Format | Paragraph | Indenting | Special to none or (for expert users) by modifying the corresponding style.

2.      Bulleted lists seem to have a problem with the bullet character. You can choose another bullet character through the menu Format | Numbering and lists | Bulleted lists | Personalize or (only for expert users!) by modifying the corresponding style.

3.      Table caption style has German language, you might want to set it to English through Tools | Language | Define Language.

Submission procedure

We accept only electronic submissions via the submission page.

Submission is done in two steps. Before the abstract registration deadline, you should register your paper. You only need a tentative abstract at this stage (the real abstract can be improved later). Then, before the full text uploading deadline, you should upload a PDF file with the complete and finished paper. Only the papers for which the abstract has been registered in time can be uploaded at this point. No new papers can be registered after the paper registration deadline has been expired.

Submission page will present you a little questionnaire asking you to tick the "groups" to which your paper belong. Please tick all that apply:

   Whether a student fee will be paid or reduced fee has been requested. If you do not tick this checkbox, you will pay the full fee in case of acceptance. See Registration section for details.

   Whether you do not wish your paper to be considered for one of the publication types. Excluding your paper from consideration for poster session would result in rejection if it does not fit the oral session.

   Whether you prefer your paper to be published in RCS and not in IEEE CS volume if accepted for poster session, though you would also agree to publish it in the IEEE volume. We do not guarantee either type of publication; this will be decided later.

   Whether the first author is a student. This is used when selecting the winner for the Best Student Paper award.

SUBMISSION PAGE

Contact

See email options, fax, and the street address on www.CICLing.org/contact.html.

Poster & Demo session

Poster session

The papers accepted for the poster/demo session will be published in an IEEE CS Press volume and/or in a special issue of the journal Research in Computing Science (RCS), ISSN 1870-4069. The size of the papers is the same as for the oral session, see here. The modality of short papers will not be available. If you want your paper to be considered for the IEEE volume and/or RCS journal in case if it is not accepted for the oral session, please tick the corresponding [X] checkbox when registering your paper (tick all that apply).

For posters, you will be given approximately 2 square meters of vertical surface to attach your material. If you have some special requirements, please let us know. Please put your photo in a visible place on your poster (or main page of your demo) for people to easier locate you while you are looking at others' posters and demos. The following common-sense advice improves your presentation:

For a poster

   Arrange individual pages vertically, in columns, from top to bottom. Horizontal arrangement of pages makes the readers to zigzag when reading your material. Please number pages clearly to indicate the direction of reading.

   Use large font, at least 20 pt, and much larger for headings. Note that you probably will explain your poster to several or many people at the same time.

   Have detailed and additional material handy, though do not attach it together with your main material. It is a good idea to prepare some sufficient number of handouts.

For a demo

   Have a working program, not a PowerPoint presentation (which should constitute your poster instead).

   Prepare some plan of your demonstration, including some examples tested in advance.

   Prepare all necessary input files in advance, even if small. On the other hand, give the users a chance to test their own examples and play with your program’s options.

   If possible, have handy some floppies or CDs with your program and documentation to give out to attendees. Clearly indicate your name, email on these disks. Indicate a webpage where more info can be found.

Presentation: All posters and demos will be presented during the Poster/Demo session (combined with the Welcome party) on the first working day of the conference. Later, they can also be demonstrated during breaks to interested attendees.

Demos

During the poster/demo session and breaks, all participants will have a chance to demonstrate the material related to their talks or posters. However, the number of PCs for demonstration will be limited; please contact us in advance if you need one. You are encouraged to bring your laptop with your demo. Demo platforms provided by the organizers: PC with Windows 2000/ME/XP (by our choice, no guarantee of some specific version), CD and floppy drives; no significant space on the disk is guaranteed. If you need a specific version of Windows or some another OS or platform please contact the Committee in advance, as well as if you need some significant disk space, Internet access, or any special hardware or software.

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Comments: A.Gelbukh.