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CICLing 2013

Submission guidelines

All papers accepted for the oral presentation will be published in a proceedings volume edited by Springer in its LNCS (Lecture Notes in Computer Science) series. Poster session papers will be published separately in a special issue of a journal. Submissions are to be original research papers, written in English, not published and not submitted for review elsewhere. Submissions are received electronically via a web submission system (please read the instructions below before entering the system).


The papers should not exceed 12 pages and ought not to be shorter than 9–10 pages.

A small additional fee will be charged for additional pages exceeding this limit. Please contact us if you exceed the limit by more than 3 pages. The additional fee is charged for the pages exceeding the page limit in either the version submitted for review or in the camera-ready version, whichever is greater. The camera-ready version must not be shorter (or contain less information) than the version submitted for review unless the reviewers required this (contact us if you feel you should do shorten it; in any case this would not reduce the fee).


Please provide your paper exactly as it should appear in the book, with the following exceptions: it should not contain page numbers, running heads, and copyright note, as well as the authors' names (see below). We recommend to leave blank space instead of the authors' names and affiliation on the first page, so that when you add this info you don't have to re-format the paper and the page count does not increase.

Double blind review: our review procedure is double blind. The papers submitted for review must not contain the authors' names, affiliations, or any information that may disclose the authors' identity (this information is to be restored in the camera-ready version upon acceptance). You may cite your own previous work provided that it is not obvious from the text that the cited work is yours. When citing your previous work, please avoid indicating that it is yours and do keep your names in References:

Incorrect:      In [1] we have shown ...
Correct:      In [1] it was shown ...
Incorrect:      1. <Authors hidden for review>. A novel WSD system, ACL 2013.


1. Smith, J. A novel WSD system, ACL 2013.

Please strictly follow the format guidelines of Springer LNSC series. We cannot guarantee publication of any paper that does not follow these guidelines. Please do not hesitate to ask us any questions.

The following are frequent formatting problems:

  1. Do not underline email addresses or URLs and do not typeset them in blue color.

  2. All figures, tables, formulas, etc., must be within margins.

  3. All pages must be free of page numbers and running headers.

  4. Do not leave unused space on pages. Move your figures if they cause unused space. Avoid the last page being filled less than to 1/3.

  5. No section title should be the last line on the page. Avoid widow and orphan lines.

  6. All section titles must be First Letter Capitalized.

  7. Figure captions must be below the figure; table captions must be above the table.

  8. Avoid colors in figures, or choose colors that print clearly in black and white: remember that the book will be printed in black and white.

  9. Microsoft Excel users: By default Excel generates colors particularly unsuitable for printing: a blue and a red line will look the same, and a yellow line will not be visible at all. In Excel drawings, eliminate the outer frame and make the background white (not grey); see below.

  10. For homogenous look of the book, please format the tables, whenever it does not cause difficulties in understanding the table, with only three thin horizontal lines:


   Collection    R   P   F       
  Reuters  0.6   0.8   0.7   
  CACM   0.7   0.7   0.7   
  BNC  0.8   0.6   0.7   
  Penn  0.9   0.5   0.8   

Looks dirty


In the printed book,
this looks all black


In the printed book,
this looks all white


   Collection   R   P   F       
  Reuters  0.6   0.8   0.7   
  CACM   0.7   0.7   0.7   
  BNC  0.8   0.6   0.7   
  Penn  0.9   0.5   0.8   
    ||||       |||| \\\   :::    
  ::: |||| ///   ::: |||| ///   ::: ||||
  ::: |||| \\\   ::: |||| \\\   ::: ||||
    ::: |||| ///   ::: |||| ///   ::: |||| ///    
  1. If the title of your paper does not fit in one line, divide it into logical parts (you can use unbreakable spaces for this: e.g., in TeX: A Method for~Calculation of~Semantic~Word~Distance; in MS Word, use Ctrl-Shift-Spacebar):


A Method for Calculation of Semantic Word




A Method for Calculation
of Semantic Word Distance

Note for Microsoft Word users: the template file sv-lncs.dot currently provided by Springer has the following bugs that you should correct in the text of your paper if they affect you:

  1. All centered paragraphs (title, author, address, email, equation, etc.) and some other special paragraphs (table and figure captions) incorrectly have 0.4 cm first line indentation. Please set it to 0 (not indented). In Word 2003 this can be done through the menu by changing Format | Paragraph | Indenting | Special to none or (for expert users) by modifying the corresponding style.

  2. Bulleted lists seem to have a problem with the bullet character. You can choose another bullet character through the menu Format | Numbering and lists | Bulleted lists | Personalize or (for expert users) by modifying the corresponding style.

  3. Table caption style has German language, you might want to set it to English through Tools | Language | Define Language.

Software and data

In addition to the text of the paper, authors are strongly encouraged to provide programs that permit to reproduce their results, see CICLing verifiability, reproducibility, and open source policy.

Submission procedure

We accept only electronic submissions via the submission page.

Submission is done in two steps. Before the abstract registration deadline, you should register your paper. You only need a tentative abstract at this stage (it can be improved later). Later, before the full text uploading deadline, you should upload a PDF file with the complete and finished paper. Only the papers for which the abstract has been registered in time can be uploaded at this point; no new papers can be registered after the paper registration deadline has been expired.

Late submissions: While late submissions are discouraged, contact us to see if it is possible. Before contacting us, check if the system is still open. While the system is open for submissions, you can upload your papers; we will do our best effort to normally review the papers uploaded after the deadline, though we cannot guarantee this.

Submission page will present you a little questionnaire asking you to tick the "groups" to which your paper belong. Please tick all that apply.

Now you are ready to go to the submission page:

(click here)

See contact options on www.CICLing.org/contact.html.

Poster & Demo session

Poster session

The papers accepted for the poster/demo session will be published in a special issue of a journal. We will contact the poster authors separately for formatting instructions. The size of the papers is the same as for the oral session.

All posters and demos will be presented during the Poster/Demo session (combined with the Welcome party) on the first working day of the conference. Later, they can also be demonstrated during breaks to interested attendees.

For presentation of your poster, you will be given approximately 1 square meter (120 cm high, 85 cm wide) of vertical surface to attach your material. If you have some special requirements, please let us know. It is a good idea to bring your own scotch and pins for your poster (unless you know which one is adequate for the surface, bring both).

During the poster/demo session and breaks, all participants will have a chance to demonstrate the material related to their talks or posters. Please bring your laptop for your demo. It is good idea to bring your own T-joint for your laptop, for other people to be able to use the same electricity outlet. Please contact us in advance if you need Internet access for your demo.

The following common-sense advice may improve your presentation:

For a poster

For a demo

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Comments: A.Gelbukh.