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Submission guidelines

All papers accepted for the oral presentation will be published in a proceedings volume edited by Springer in its LNCS (Lecture Notes in Computer Science) series. Poster session papers will be published separately in a special issue of a journal. Submissions are to be original research papers, written in English, not published elsewhere and not submitted for review for another conference or journal. Submissions are received electronically via a web submission system (please read the instructions below before entering the system).

Size

The papers should not exceed 12 pages and ought not be shorter than 9-10 pages.

A small additional fee will be charged for additional pages exceeding this limit. Please contact us if you exceed the limit by more than 3 pages. The additional fee is charged for the pages exceeding the page limit in either the version submitted for review or in the camera-ready version, whichever is greater. In particular, you must not shorten the camera-ready version in comparison with the version submitted for review unless the reviewers required this (contact us if you feel you should do shorten it; in any case such shortening would not reduce the fee).

Format

Please provide your paper as it should appear in the book, with the following exceptions: it should not contain page numbers, running heads, and copyright note, as well as the authors' names (see below). We recommend to leave blank space instead of the authors' names and affiliation, so that when you add this info you don't have to re-format the paper and the page count does not increase.

Double blind review: the review procedure is double blind. The papers submitted for review must not contain the authors' names, affiliations, or any information that may disclose the authors' identity (this information is to be restored in the camera-ready version upon acceptance). In particular, in the version submitted for review please avoid explicit auto-references, such as "in [1] we show" -- consider "in [1] it is shown". I.e., you may cite your own previous work provided that it is not deducible from the text that the cited work is yours. When citing your previous work, please do keep the names:

Incorrect:      In [1] we have shown ...
1. <Hidden for review>, Syntactic Structures, The Hague, Mouton, 1957.
   

Correct:     

In [1] it was shown ...
1. Chomsky, N., Syntactic Structures, The Hague, Mouton, 1957.

Please strictly follow the format guidelines of Springer LNSC series (you can get the style files here). We cannot guarantee publication of any paper that does not follow these guidelines. Please do not hesitate to ask us any questions.

The following are frequent formatting problems:

  1. Microsoft Word users: Do not underline email addresses or URLs, and do not make them blue. See below notes on bugs in the Word template.

  2. All figures, tables, formulas, etc. must be within margins.

  3. All pages must be free of page numbers and running heads.

  4. Do not leave unused space on pages. Moving your figures if they cause unused space. Avoid the last page being filled less than to 1/3.

  5. No section title should be the last line on the page. Avoid widow and orphan lines.

  6. All section titles must be First Letter Capitalized.

  7. Figure captions must go below the figure; table captions must go above the table. Both figures and tables should be centered.

  8. Do not use colors in figures: they will not be visible in paper book. Especially in Excel drawings, a blue and a red line will look the same, and a yellow line will not be visible at all. In Excel drawings, eliminate the outer frame and make the background white (not grey), see below.

  9. For homogenous look of the book, please format the tables, whenever it does not cause difficulties in understanding the table, with only three thin horizontal lines:

Incorrect:   

               
   Collection   R   P   F       
  Reuters  0.6   0.8   0.7   
  CACM   0.7   0.7   0.7   
  BNC  0.8   0.6   0.7   
  Penn  0.9   0.5   0.8   
           
     
  
             
                         
           
               
                                   
 
 
                                                
       
                       
                     
                     
                             
   
           

Correct:   

               
   Collection   R   P   F       
  Reuters  0.6   0.8   0.7   
  CACM   0.7   0.7   0.7   
  BNC  0.8   0.6   0.7   
  Penn  0.9   0.5   0.8   
           
 
                                                
       
                     
                       
                     
                             
                         
or
                                                
    ///  
    ||||       |||| \\\   :::    
  ::: |||| ///   ::: |||| ///   ::: ||||
  ::: |||| \\\   ::: |||| \\\   ::: ||||
    ::: |||| ///   ::: |||| ///   ::: |||| ///    
     
  1. If the title of your paper does not fit in one line, divide it into logical parts (with Shift-Enter in Word or \\ in TeX):
     

Incorrect:

A Method of Calculation of Semantic Word
Distance

 

 

Correct:

A Method of Calculation
of Semantic Word Distance

Note for Microsoft Word users: the template file sv-lncs.dot currently provided by Springer has the following bugs that you must correct in the text of your paper (if they affect you) in order for it to be published:

  1. All centered paragraphs (title, author, address, email, equation, etc.) and some other special paragraphs (table and figure captions) incorrectly have 0.4 cm first line indentation. Please set it to 0 (not indented). In Word 2003 this can be done through the menu by changing Format | Paragraph | Indenting | Special to none or (for expert users) by modifying the corresponding style.

  2. Bulleted lists seem to have a problem with the bullet character. You can choose another bullet character through the menu Format | Numbering and lists | Bulleted lists | Personalize or (for expert users) by modifying the corresponding style.

  3. Table caption style has German language, you might want to set it to English through Tools | Language | Define Language.

Software and data

In addition to the text of the paper, authors are strongly encouraged to provide programs that permit to reproduce their results, see CICLing verifiability, reproducibility, and open source policy.

Submission procedure

We accept only electronic submissions via the submission page.

Submission is done in two steps. Before the abstract registration deadline, you should register your paper. You only need a tentative abstract at this stage (the real abstract can be improved later). Then, before the full text uploading deadline, you should upload a PDF file with the complete and finished paper. Only the papers for which the abstract has been registered in time can be uploaded at this point. No new papers can be registered after the paper registration deadline has been expired.

Submission page will present you a little questionnaire asking you to tick the "groups" to which your paper belong. Please tick all that apply.

Now you are ready to go to the submission page:

SUBMISSION PAGE

Contact

See contact options on www.CICLing.org/contact.html.

Poster & Demo session

Poster session

The papers accepted for the poster/demo session will be published in a special issue of a journal. We will contact the poster authors separately for formatting instructions. The size of the papers is the same as for the oral session, see here.

For presentation of your poster, you will be given approximately 2 square meters of vertical surface to attach your material ( NEW  please see more details in the Poster section on the main page). If you have some special requirements, please let us know. Please put your photo in a visible place on your poster (or main page of your demo) for people to easier locate you while you are looking at others' posters and demos. The following common-sense advice may improve your presentation:

For a poster

   Arrange individual pages vertically, in columns, from top to bottom. Horizontal arrangement of pages makes the readers to zigzag when reading your material. Please number pages clearly to indicate the direction of reading.

   Use large font, at least 20 pt, and much larger for headings. Note that you probably will explain your poster to several or many people at the same time.

   Have detailed and additional material handy, though do not attach it together with your main material. It is a good idea to prepare some sufficient number of handouts.

For a demo

   Have a working program, not a PowerPoint presentation (which should constitute your poster instead).

   Prepare some plan of your demonstration, including some examples tested in advance.

   Prepare all necessary input files in advance, even if small. On the other hand, give the users a chance to test their own examples and play with your programís options.

   If possible, have handy some floppies or CDs with your program and documentation to give out to attendees. Clearly indicate your name, email on these disks. Indicate a webpage where more info can be found.

Presentation: All posters and demos will be presented during the Poster/Demo session (combined with the Welcome party) on the first working day of the conference. Later, they can also be demonstrated during breaks to interested attendees.

Demos

During the poster/demo session and breaks, all participants will have a chance to demonstrate the material related to their talks or posters. However, the number of PCs for demonstration will be limited; please contact us in advance if you need one. You are encouraged to bring your laptop with your demo. Demo platforms provided by the organizers: PC with Windows XP or Vista (by our choice, no guarantee of some specific version), USB port; no significant space on the disk is guaranteed. If you need a specific version of Windows or some another OS or platform please contact the Committee in advance, as well as if you need some significant disk space, Internet access, or any special hardware or software.

 NEW  Please note that there will be no Internet connection and probably not enough electricity outlets during the Poster / Demo session.

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Comments: A.Gelbukh.